Terms of Service and Privacy Policy

Effective Date: December 6, 2024 | Last Updated: December 6, 2024

1. Introduction

These Terms of Service and Privacy Policy ("Terms") govern your use of the Bank Reconciliation Tool ("Service", "Tool", "we", "our", or "us"). By accessing or using the Service, you agree to be bound by these Terms. If you disagree with any part, you may not access or use the Service.

2. Service Description

The Bank Reconciliation Tool is a web-based service that facilitates the comparison of banking and bookkeeping records through secure file processing. The Service processes CSV files containing financial transaction data to identify discrepancies between records.

3. Data Processing and Security

3.1 Data Collection

We process the following types of user-uploaded data:

3.2 Data Processing

All data processing is performed securely and as follows:

3.3 Data Retention

We operate on a process-and-delete basis:

3.4 Logging and Metadata

We may retain minimal logs (e.g., request timestamps, IP addresses) to ensure service stability and security. These logs do not contain uploaded financial data. All logs are periodically purged according to our internal retention policy. Users may request information on these logs and their retention periods by contacting us.

4. User Responsibilities

By using the Service, you agree to:

5. Privacy and Data Protection

5.1 GDPR Compliance

For users in the European Economic Area (EEA), we process data in accordance with GDPR requirements:

If you have GDPR-related inquiries, including exercising data subject rights, please contact us. Note that because data is immediately deleted, we may not hold any personal data to rectify or erase.

5.2 Data Security Measures

We implement and maintain appropriate technical and organizational security measures:

Data Processing Agreement (DPA)

1. Processing Roles

The User (Data Controller) uploads data, and the Service (Data Processor) processes it under the User’s instructions.

2. Data Processing Activities

3. Security Implementation

4. Data Breach Protocol

In the unlikely event of a data breach during the short processing window:

Records of Processing Activities

1. Data Categories

Encrypted financial transaction records and metadata necessary for reconciliation.

2. Processing Details

Technical Specifications

1. Security Measures

2. Data Handling

6. Disclaimers and Limitations

6.1 Accuracy

The Service is provided "as is" without warranties. While we strive for accurate reconciliation, we do not guarantee:

6.2 Liability Limitations

To the maximum extent permitted by law, we are not liable for:

7. Changes to Terms

We reserve the right to modify these Terms at any time. Any changes will be indicated by updating the "Last Updated" date. Continued use of the Service after modifications indicates acceptance of the updated Terms.

8. Governing Law

These Terms shall be governed by and construed in accordance with the laws of England and Wales, without regard to conflict of law principles.

9. Contact Information

For any questions about these Terms, please contact us at: [email protected]

By using the Service, you acknowledge that you have read and agree to these Terms of Service and Privacy Policy.